Information for individuals who apply to work for, or who attend a recruitment event or undertake an assessment with Shell Energy.
This Policy sets out what personal data we collect, for what purposes and your rights in this respect.
Shell Energy Operations Propriety Limited, 275 George Street, Brisbane QLD 4000, Australia will be responsible for processing your personal data, either solely or jointly with its affiliates within the Shell group of companies.
Except in those cases where Shell Energy organises educational events specifically designed for children; we do not intentionally collect personal data of individuals under 18 years old. If you are under 18 years old please do not send us your personal data for example, your name, address and email address. If you wish to contact Shell Energy in a way which requires you to submit your personal data (such as for education or innovation events) please get your parent or guardian to do so on your behalf.
We process personal information relating to individuals who apply to work for, or who attend a recruitment event and/or undertake an assessment (‘Applicants’).
This may include personal contact information, gender, whether you have the legal right to work in the country in which you have applied, your application for employment, your qualifications and experience, results of interviews and assessments.
For the purposes of recruitment, special categories of data (‘sensitive personal data’) including personal data regarding health data may be processed only as strictly required and as permitted or required by local law for the purposes of making adjustments to the recruitment process, for assessing eligibility for positions and fitness to work and provision of facilities in the workplace to accommodate health problems or for the establishment, exercise or defence of claims.
In addition, in order to ensure equal employment opportunities as permitted or required by local law, we may also gather additional sensitive personal data regarding Applicants, including their nationality, racial and/or ethnic origin.
We process your personal data for the following purposes:
We may also process your personal data for a secondary purpose where it is closely related, such as:
We carry out screening of all Applicants who we intend to make an offer of employment, engagement or internship (as the case may be) and prior to any offer being confirmed for the purposes of:
In addition, successful applicants may need to undergo a criminal records/police check where deemed relevant to the role being applied for e.g. role in finance.
We only process personal data of Applicants:
In those cases where processing is based on consent and subject to the Australian Privacy Act 1998 (as may be amended) and other applicable Australian legislation relating to employment, you have the right to withdraw your consent at any time. This will not affect the validity of the processing prior to the withdrawal of consent.
Your personal data are exclusively processed for the purposes referred to above and will only be shared on a strict need to know basis with:
If you choose to interact with Shell Energy through social media on a Shell Energy administered social media page (‘Shell Energy Social Media Page’) such as LinkedIn, your personal data (such as your name, your profile picture and the fact that you are interested in Shell Energy) will be visible to all visitors of your personal profile depending on your privacy settings on the relevant social media platform and will also be visible to Shell Energy. You can delete any data that you shared on these sites at any time through your relevant social media platform’s account. Shell Energy does not track your activity across the different social media sites that you use. Please contact Shell Energy if you wish to make a request that you are unable to action yourself and which relates to a Shell Energy Social Media Page – see the section below.
Additionally, and to the extent Shell Energy is jointly responsible with a social media platform of a Shell Energy Social Media Page, Shell Energy will have access through the social media platform to aggregated data providing statistics and insights that help to understand the types of actions you take on Shell Energy Social Media Pages. For more information on how your personal data are processed on those social media platforms, including any targeted advertising that you may receive, please refer to your privacy settings accessible through your relevant social media platform’s account.
Where your personal data has been transferred to companies within the Shell group and/or to authorized third parties located outside of your country we take organizational, contractual and legal measures to ensure that your personal data are exclusively processed for the purposes mentioned above and that adequate levels of protection have been implemented in order to safeguard your personal data in accordance with the Privacy Act 1988 No. 119 and the Australian Privacy Principles (‘APPs’). Companies within the Shell Group have adopted Binding Corporate Rules which you can access here.
We have implemented technology and policies with the objective of protecting your privacy from unauthorised access and improper use and will update these measures as new technology becomes available, as appropriate.
We’ll only store your personal data for as long as is necessary to fulfil the purposes of the recruitment process or an assessment has been completed unless there is a lawful reason to retain it for longer, in which case it will be deleted once no longer needed for that purpose (for example to defend any claims).
Personal data requested and provided by Applicants are required in order to fulfil legal requirements and/or which is required for entering into a contract with you (or in the case of a contractor your employer/service provider). Failure to provide us with the information requested, which is limited to that required for these purposes, will negatively affect your chances of being selected for any potential employment, engagement, or internship.
We aim to keep our information about you as accurate as possible. You can request:
To make any of these requests, please contact [email protected].
If you have any issues, queries or complaints regarding the processing of your personal data please contact [email protected] or the Shell group email [email protected].
If you are unsatisfied with the handling of your personal data by Shell, then you have the right to lodge a complaint to the Office of the Australian Information Commissioner at GPO Box 5218, Sydney NSW 2001, Australia, or the Dutch Data Protection Authority whose address is Prins Clauslaan 60, 2595 AJ The Hague, The Netherlands. Please visit oaic.gov.au or autoriteitpersoonsgegevens.nl/en for more information.